Easi Technology Software and Services Limited Employee Handbook

 

Welcome to Easi Technology Software and Services Limited!


As a new member of our team, this Employee Handbook is designed to provide you with a comprehensive overview of the company, policies, procedures, and expectations. We are excited to have you on board and look forward to your contributions to our continued growth and success.

 

 

Table of Contents

  1. Company Overview

    • History and Background

    • Mission, Vision, and Values

    • Organizational Structure

  2. Employment Policies

    • Equal Opportunity Employment

    • Employment Classification

    • Probationary Period

    • Work Hours and Attendance

  3. Code of Conduct and Ethics

    • Workplace Behavior

    • Integrity and Professionalism

    • Anti-Harassment Policy

    • Compliance with Laws and Regulations

  4. Compensation and Benefits

    • Salary Structure

    • Performance Reviews

    • Employee Benefits and Perks

    • Leave Policies

  5. Health, Safety, and Wellness

    • Workplace Safety

    • Health and Wellness Programs

    • Emergency Procedures

  6. Workplace Policies

    • Remote Work Policy

    • IT Security and Data Protection

    • Social Media Use

    • Confidentiality and Intellectual Property

  7. Employee Development and Training

    • Onboarding and Orientation

    • Continuous Learning and Development

    • Career Growth Opportunities

  8. Termination and Exit Procedures

    • Voluntary Resignation

    • Involuntary Termination

    • Exit Interviews

    • Return of Company Property

  9. Acknowledgment

 

 

1. Company Overview

History and Background

Easi Technology Software and Services Limited was founded with the vision of contributing to Nigeria's technological growth by providing innovative software solutions. With a focus on building enabling technology structures, we cater to individuals, Nigerian businesses, and the government. Our products include apps such as Ahfiah, Newscroll, and TravelPassNG, all designed to make life easier and more efficient.

Mission, Vision, and Values

  • Mission: To revolutionize the technological landscape in Nigeria by creating sustainable software solutions that empower individuals and businesses.

  • Vision: To be a leading provider of innovative, eco-friendly software solutions that drive economic growth and improve lives across Nigeria and beyond.

  • Values: Integrity, Innovation, Sustainability, Collaboration, and Customer Focus.

Organizational Structure

Our organizational structure is designed to foster collaboration and innovation. Key departments include Software Development, Customer Support, Marketing, Sales, and Administration. We operate as a cohesive team, with each department contributing to our overall success.

 

 

2. Employment Policies

Equal Opportunity Employment

Easi Tech is committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other characteristic protected by law.

 

Employment Classification

Employees at Easi Tech grow through the following categories:

  • Full-Time: Regular employees working 40 hours or more per week.

  • Part-Time: Regular employees working fewer than 40 hours per week.

  • Contract: Employees hired for a specific project or period.

Probationary Period

All new employees are referred to as contract employees or employees and undergo a probationary period of 4-5 months. During this time, performance and fit within the company will be evaluated. Successful completion of the probationary period will result in confirmation of employment.

Work Hours and Attendance

The current standard work hours are based on customer demand and will be adjusted in the coming days, Monday through Sunday. Employees for now are placed on schedule with expected roles. Employees are expected to be punctual and maintain regular attendance. Any planned absences should be communicated in advance.

 

 

3. Code of Conduct and Ethics

Workplace Behavior

Employees are expected to maintain a professional demeanor at all times. This includes treating colleagues, clients, and partners with respect, honesty, and integrity.

Integrity and Professionalism

Easi Tech expects all employees to act with the highest level of integrity and professionalism. This includes being honest in all dealings, maintaining confidentiality, and upholding the company’s reputation.

Anti-Harassment Policy

Easi Tech is committed to maintaining a workplace free from harassment. Harassment of any kind, including sexual harassment, is strictly prohibited and will not be tolerated. Employees are encouraged to report any incidents of harassment immediately.


 

Compliance with Laws and Regulations

All employees must comply with local, state, and federal laws, as well as company policies and procedures. Failure to adhere to these guidelines may result in disciplinary action, including termination.

 

 

4. Compensation and Benefits

Salary Structure

We are currently building our salary structure, however, Easi Tech plans to offer competitive salaries based on market standards, experience, and specific role. Salaries are reviewed annually during performance reviews.

Performance Reviews

Employees will undergo regular performance reviews to assess their progress, identify areas for improvement, and discuss career development opportunities.

Employee Benefits and Perks

In the long term Easi Tech plans to offer a range of benefits, including health insurance, retirement plans, and paid time off. Additional perks may include flexible work arrangements, wellness programs, and professional development opportunities.

Leave Policies are open to Full Time Staff

  • Annual Leave: Employees are entitled to 10 days of paid annual leave per year.

  • Sick Leave: Employees are entitled to 3 days of paid sick leave per year.

  • Maternity/Paternity Leave: Employees are entitled to 34 weeks of paid maternity/paternity leave.

  • Other Leave: Additional leave options may be available based on specific circumstances.

 

 

5. Health, Safety, and Wellness

Workplace Safety

Easi Tech is committed to providing a safe and healthy work environment. Employees are expected to follow safety guidelines and report any hazards or incidents immediately.

 

Health and Wellness Programs

The company will offer wellness programs to support the physical and mental well-being of employees. This may include gym memberships, counseling services, and wellness workshops.

Emergency Procedures

Employees should familiarize themselves with the emergency procedures for their location, including fire evacuation plans, first aid resources, and emergency contact information.

 

 

6. Workplace Policies

Remote Work Policy

Easi Tech supports remote work arrangements where appropriate. Employees must have prior approval to work remotely and must adhere to company guidelines for productivity and communication.

IT Security and Data Protection

Employees are responsible for maintaining the security and confidentiality of company data. This includes following IT security protocols, using strong passwords, and reporting any potential security breaches.

Social Media Use

Employees are encouraged to use social media responsibly. Any posts related to Easi Tech should reflect the company’s values and not disclose confidential information.

Confidentiality and Intellectual Property

All employees must sign a Confidentiality and Intellectual Property Agreement. This ensures that any information, inventions, or creations made during employment are the property of Easi Tech.

 

 

7. Employee Development and Training

Onboarding and Orientation

New employees will undergo an onboarding process, including orientation sessions to familiarize them with the company’s mission, values, and policies.

 

Continuous Learning and Development

Easi Tech encourages continuous learning and offers opportunities for professional development through training programs, workshops, and conferences.

Career Growth Opportunities

Employees are encouraged to pursue career growth within the company. Easi Tech supports internal promotions and offers pathways for career advancement.

 

 

8. Termination and Exit Procedures

Voluntary Resignation

Employees wishing to resign must provide 12 weeks’ notice in writing. The company will provide a final paycheck and any accrued benefits on the last working day.

Involuntary Termination

Easi Tech reserves the right to terminate employment for reasons including, but not limited to, poor performance, misconduct, or violation of company policies.

Exit Interviews

Upon termination, employees will be asked to participate in an exit interview to provide feedback on their experience with the company.

Return of Company Property

All company property, including laptops, electronic devices, access cards, and documents, must be returned on or before the last working day.

 

 

9. Acknowledgment

As an employee, you acknowledge that you have received, read, and understood the Easi Technology Software and Services Limited Employee Handbook. You agree to abide by the policies and procedures outlined herein.